Athletic Field Rental Agreement: What You Need to Know

Are you looking to rent an athletic field for a sports event or practice? It is essential to have a written rental agreement to ensure that both parties are on the same page. In this article, we will discuss the key components of an athletic field rental agreement that you need to be aware of.

Facility Description

The first section of the rental agreement should describe the athletic field being rented, including the name of the facility, its location, and the specific areas of the field that are included in the rental. It should also outline any amenities or equipment that are available, such as goal posts, nets, bleachers, or restrooms.

Rental Period

The rental period is another essential component of the agreement. It should include the specific dates and times that the field is being rented, as well as any setup and cleanup times that are included. It is also essential to include any restrictions on the usage of the field, such as no games or practices after a certain time or on certain days.

Rental Fees

The rental fees are the most crucial aspect of the agreement for both the renter and the facility owner. The fees should be clearly stated, including any deposits, hourly or daily rates, and payment terms. It is also important to include any penalties or late fees for missed payments or cancellations.


Another critical component of the rental agreement is insurance. The renter will need to provide proof of adequate liability insurance, naming the facility owner as an additional insured. The agreement should specify the amount of coverage required and any other insurance requirements, such as workers` compensation insurance for coaches or officials.

Indemnification and Liability

The rental agreement should include an indemnification and liability clause, which protects the facility owner from any claims or lawsuits resulting from the renter`s activities on the field. It should also outline any liability that the renter assumes, such as injuries to participants or damage to the facility.

Cancellation Policy

Lastly, the rental agreement should include a cancellation policy that outlines the circumstances under which the rental can be canceled. It should specify the notice required for cancellation and any refunds or penalties that may apply.


In conclusion, renting an athletic field requires a well-written agreement that covers all the essential components mentioned above. A clear rental agreement ensures that both parties understand their obligations, reduces misunderstandings, and protects everyone involved from liability. Ensure to read and understand every component of the rental agreement before signing it.


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